Before you complete this form you will need the following details:

- Public Liability
- Food/Alcohol
- Security
- Amenities
- Rubbish Disposal
- Risk Management
- Site Plan

Please have all of the details ready with you before starting the form, as you cannot save it along the way.

If you would like to view the form first, so you can prepare your information, you can download a copy of the PDF version below. The form must be submitted online.

Stockland Park Fields Application Form (314 KB)

• Application Fee

• This application must be accompanied by:
  
  
  
  
  • the prescribed fee of $55 / $35 for schools
  • multiple applications $35 (per event date)
  • location and site plans for the use/activity
  • detailed statement of proposed use/activity
  • risk management plan
• Stockland Park may impose conditions on the approval relating to:
  
  
  • payment of approval fees
  • insurance and indemnities
  • lodgement of a security bond
  • set up of equipment
  • times of operation
  • vehicle requirements

This application will not be processed without the application fee.



Payment Options:

1. EFT Payment 
   Quad Park Coropration Bank Details:
   BSB Code: 014-531
   Account Number: 837140881
   Account Name: QUAD PARK CORPORATION P/L
   Email Remittance: accounts@quadpark.com.au
   
   Please quote invoice number for payment or reason for payment ie: Event Name
   
   
2. Payment by Cheque
   Please make cheques payable to:
   
   QUAD PARK CORPORATION P/L
   PO BOX 201
   BUDDINA, QLD, 4575

• Please indicate which payment method you will be using
  Cheque EFT Payment

• Applicant Details

• The applicant is the organisation, company or individual taking responsibility for management of the event and must be the holder of the public liability insurance for the event.

• First Name *
  
• Last Name *
  

• Email Address *
  
• Phone Number *
  

• Company *
  
• Work Address *
  

• City *
  
• State *
  

• Postcode *
  
• Country *
  -- Select Country -- AFGHANISTAN ALAND ISLANDS ALBANIA ALGERIA AMERICAN SAMOA ANDORRA ANGOLA ANGUILLA ANTARCTICA ANTIGUA AND BARBUDA ARGENTINA ARMENIA ARUBA AUSTRALIA AUSTRIA AZERBAIJAN BAHAMAS BAHRAIN BANGLADESH BARBADOS BELARUS BELGIUM BELIZE BENIN BERMUDA BHUTAN BOLIVIA BOSNIA AND HERZEGOVINA BOTSWANA BOUVET ISLAND BRAZIL BRITISH INDIAN OCEAN TERRITORY BRUNEI DARUSSALAM BULGARIA BURKINA FASO BURUNDI CAMBODIA CAMEROON CANADA CAPE VERDE CâTE D'IVOIRE CAYMAN ISLANDS CENTRAL AFRICAN REPUBLIC CHAD CHILE CHINA CHRISTMAS ISLAND COCOS (KEELING) ISLANDS COLOMBIA COMOROS CONGO CONGO, THE DEMOCRATIC REPUBLIC OF THE COOK ISLANDS COSTA RICA CROATIA CUBA CYPRUS CZECH REPUBLIC DENMARK DJIBOUTI DOMINICA DOMINICAN REPUBLIC ECUADOR EGYPT EL SALVADOR EQUATORIAL GUINEA ERITREA ESTONIA ETHIOPIA FALKLAND ISLANDS (MALVINAS) FAROE ISLANDS FIJI FINLAND FRANCE FRENCH GUIANA FRENCH POLYNESIA FRENCH SOUTHERN TERRITORIES GABON GAMBIA GEORGIA GERMANY GHANA GIBRALTAR GREECE GREENLAND GRENADA GUADELOUPE GUAM GUATEMALA GUINEA GUINEA-BISSAU GUYANA HAITI HEARD ISLAND AND MCDONALD ISLANDS HOLY SEE (VATICAN CITY STATE) HONDURAS HONG KONG HUNGARY ICELAND INDIA INDONESIA IRAN, ISLAMIC REPUBLIC OF IRAQ IRELAND ISRAEL ITALY JAMAICA JAPAN JORDAN KAZAKHSTAN KENYA KIRIBATI KOREA, DEMOCRATIC PEOPLE'S REPUBLIC OF KOREA, REPUBLIC OF KUWAIT KYRGYZSTAN LAO PEOPLE'S DEMOCRATIC REPUBLIC LATVIA LEBANON LESOTHO LIBERIA LIBYAN ARAB JAMAHIRIYA LIECHTENSTEIN LITHUANIA LUXEMBOURG MACAO MACEDONIA, THE FORMER YUGOSLAV REPUBLIC OF MADAGASCAR MALAWI MALAYSIA MALDIVES MALI MALTA MARSHALL ISLANDS MARTINIQUE MAURITANIA MAURITIUS MAYOTTE MEXICO MICRONESIA, FEDERATED STATES OF MOLDOVA, REPUBLIC OF MONACO MONGOLIA MONTSERRAT MOROCCO MOZAMBIQUE MYANMAR NAMIBIA NAURU NEPAL NETHERLANDS NETHERLANDS ANTILLES NEW CALEDONIA NEW ZEALAND NICARAGUA NIGER NIGERIA NIUE NORFOLK ISLAND NORTHERN MARIANA ISLANDS NORWAY OMAN PAKISTAN PALAU PALESTINIAN TERRITORY, OCCUPIED PANAMA PAPUA NEW GUINEA PARAGUAY PERU PHILIPPINES PITCAIRN POLAND PORTUGAL PUERTO RICO QATAR REUNION ROMANIA RUSSIAN FEDERATION RWANDA SAINT HELENA SAINT KITTS AND NEVIS SAINT LUCIA SAINT PIERRE AND MIQUELON SAINT VINCENT AND THE GRENADINES SAMOA SAN MARINO SAO TOME AND PRINCIPE SAUDI ARABIA SENEGAL SERBIA AND MONTENEGRO SEYCHELLES SIERRA LEONE SINGAPORE SLOVAKIA SLOVENIA SOLOMON ISLANDS SOMALIA SOUTH AFRICA SOUTH GEORGIA AND THE SOUTH SANDWICH ISLANDS SPAIN SRI LANKA SUDAN SURINAME SVALBARD AND JAN MAYEN SWAZILAND SWEDEN SWITZERLAND SYRIAN ARAB REPUBLIC TAIWAN, PROVINCE OF CHINA TAJIKISTAN TANZANIA, UNITED REPUBLIC OF THAILAND TIMOR-LESTE TOGO TOKELAU TONGA TRINIDAD AND TOBAGO TUNISIA TURKEY TURKMENISTAN TURKS AND CAICOS ISLANDS TUVALU UGANDA UKRAINE UNITED ARAB EMIRATES UNITED KINGDOM UNITED STATES UNITED STATES MINOR OUTLYING ISLANDS URUGUAY UZBEKISTAN VANUATU VENEZUELA VIETNAM VIRGIN ISLANDS, BRITISH VIRGIN ISLANDS, U.S. WALLIS AND FUTUNA WESTERN SAHARA YEMEN ZAMBIA ZIMBABWE

• ABN
  
• Phone (b/h)
  

• Phone (a/h)
  
• Fax
  

• Alternative Contact Name
  
• Alternative Contact Phone
  

• Event Day On Site Contact Name *
  
• Event Day On Site Contact Phone *
  

• Type of Organisation *
  Not-for-profit Registered Charity Private/Public Company Government body

• Event Details

• Event Name *
  
• Day and Dates of Event *
  

• Event Start Time *
  
• Event Finish Time *
  

• Bump in Date and Time *
  
• Bump Out Date and Time *
  

• Is this a fundraising event? *
  Yes No

• If yes, what is the purpose of the funds raised?
  

• Target Group *
  
• Anticipated Attendance *
  

• For events over 2000 pax, Queensland Police must be contacted. Please provide details of this contact below.
  

• Will the event area be used for: *
  Training Competition Event Other
• Stockland Park Sunshine Coast Sports Field Options (you can select multiple options)
  Field 1 Field 2 Field 3 Field 5
  Field 6 Field 7 Mini/Mod Field Stadium Field

• Stockland Stadium Sunshine Coast Stadium Corporate Function Areas (you can select multiple options)
  Corporate Lounge Lakeview Outdoor Lounge
  Concourse Servery Lobby
• Western Precinct Field Options (you can select multiple options)
  Field 1 Field 2 Field 3 Field 4

• Description of Event (Describe briefly the event and its purpose, including a schedule of activities) *
  

• Have you held this event before? *
  Yes No

• If yes, provide details of when and where etc
  

• Public Liability Insurance

• Name of the Insured *
  
• Name of Insurer *
  

• Level of Cover (in $) *
  
• Policy Number *
  

• Expiry Date *
  
• Please attach the public liability insurance certificate
  

• As a requirement of your approval, Stockland Park may request:
  1. The Hirer / Approval Holder will, at its own expense, insure and keep insured in the name of the Hirer, with Quad Park Corporation noted as an interested party, for an amount of not less than Twenty Million Dollars ($20,000,000.00) against public liability in the form of a standard public liability policy.
  2. The Hirer / Approval Holder shall produce to Quad Park Corporation prior to the date required evidence of the Insurance Policy affected by the Hirer / Approval Holder under clause 1a.

• Food

• Will food be served at the event? *
  Yes No

• If yes, provide details.
  

• Alcohol

• Will alcohol be sold/served at the event? *
  Yes No
• Who will be the holder of the permit or approval?
  

• Address
  
• Phone
  

• Fax
  
• How many alcohol dispensing areas will be available?
  

• How many alcohol consumption areas will be available?
  
• What hours will alcohol be served from and to?
  

• How will the boundaries of the dispensing and consumption areas be defined?
  

• Please attach a copy of your liquor license
  

• Security

• Stockland Park has a preferred security supplier. Do you require security for the event? *
  Yes No

• Number of security personnel and/or crowd control required?
  
• What time will security be required?
  

• Do you need any security arrangements in place for equipment left overnight due to pre-event set up / post event clean up or multiple day events?
  Yes No

• Amenities

• Will portable toilets be provided at the event? *
  Yes No
• If yes, toilets are available for hire through Stockland Park, please tick here to use this service.
  

• How many of each of the following toilets will be required?

• Male
  
• Female
  

• Disabled
  

• If not Stockland Park, who will be supplying the portable toilet facilities?
  
• Phone
  

• Delivery Date and Time
  
• Collection Date and Time
  

• Rubbish Disposal / Litter Management

• Rubbish bins are available for hire through Stockland Park, please tick to utilise this service.
  

• General Guidelines:
  1 x 240L bin per 100 attendees - if no food or drinks served/sold
  2 x 240L bins per 100 attendees - if food or drinks served/sold
  2 x 240L recycle bin per 100 attendees
  1 x 3m front load skip bin for greater than 1000 attendees - NOTE: This must have a lid
  For every Waste bin you MUST have an accompanying Recycle Bin
  
  Please indicate how many of each of the following bins will be provided for the event:

• General Waste *
  
• Recycle *
  

• Front Load Skip *
  

• If not Stockland Park, who will be supplying the bins?
  
• Phone
  

• Delivery Date and Time
  
• Collection Date and Time
  

• Temporary Structures

• Will there be any temporary structures used at the event? *
  Yes No

• If yes, please provide details of any of the following: marquees and tents, stalls for food, stage for presentation, children's entertainment areas (eg. face painting)
  

• Electricity / Water

• Power and water is available on some event sites. Do you require power or water for your event? *
  Yes No

• If yes, provide details.
  

• If no, will you be using generators?
  Yes No
• Will the generators be 'silent'?
  Yes No

• Please provide any further details of the generators.
  

• Noise / Amplified Sound

• Will there be any amplified music and / or announcements at the event? *
  Yes No

• If yes, please describe the type used, and hours during which the music will be played and/or announcements made.
  

• Vehicle Access

• Is vehicle access required for the purposes of the event? *
  Yes No

• If yes, please provide details of number of vehicles and reason why access is required.
  

• Temporary Road Closures

• If road closures are needed, an application must also be lodged with the Queensland Police Service

• Please also attach (for assessment by Stockland Park) a copy of your compliant Traffic Management Plan and Parking Strategy prepared by an accredited Traffic Control Provider.
  

• Will you require any temporary road closures for the event? *
  Yes No

• If yes, details and list of roads / car parks to be closed.
  

• Environmental Management

• What steps will be taken to avoid environmental impacts?
  

• Site Damage

• What steps will be taken to avoid site damage?
  

• First Aid & Medical Services

• Do you require first aid and medical support for the event?
  Yes No
• Who is supplying the first-aid service?
  

• Qualifications Level
  
• What time will they be present at the event?
  

• Number of first-aid personnel
  
• Number of first-aid posts
  

• Have any arrangements been made with the Queensland Ambulance Service for emergency responses and access to the event?
  Yes No

• Describe the process of how all event and security staff will be informed of the emergency evacuation plan?
  

• Carparking & Public Transport

• Will public transport be utilised for your event?
  -- Please select -- Yes No Precinct carparking facilities will be adequate

• Advertising / Signage

• Pre-event promotional marketing: please provide details of the type and method of marketing your event eg radio, newspapers, TV, leaflets.
  

• Do you intend to erect any on-site banners / signs?
  Yes No

• If yes, Stockland Park's signage policy must be adhered to. All signage must be corflute only, and must be no larger than 2000mm x 900 mm and is the responsibility of the hirer to erect and dismantle. This will be further detailed in the Venue Hire Agreement.

• Wet Weather Alternative

• Detail the contingency plans in case of inclement weather (including method of notifying potential attendees).
  

• Risk Management

• Please attach the risk management plan for the event. Click here if you need a template for this. (link to template).
  

• Site Plan

• Please attach a site plan, which clearly indicates all of the following applicable to the event:
  • Emergency access routes / parking and disabled parking
  • Security / crowd control and / or Police locations
  • Lost children / property
  • Site entrances / exits
  • Marquees / tents
  • Food / vendors / stalls - clearly number with location and name for each food stall
  • Spectator areas
  • First aid posts
  • Approved liquor consumption areas / non-alcohol areas
  • Portable toilet facilities
  • Litter / refuse facilities

• Declaration & Signage by individual or on behalf of organisation or company

• I declare that all the information supplied in this application is true and correct and I am authorised to sign on behalf of the Organisation / Company. *
  

• Position/Title *
  

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